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Current Opportunity: Billing Clerk

Are you entrepreneurial, organized and great at managing a firm’s billing and accounts receivable processes? Are you looking to be a vital member of a tight-knit team? Do you want your daily work to really make a difference to the success of a firm? Look no further--we have the opportunity for you!

Heer Law is a fast-growing boutique intellectual property law firm located in downtown Toronto. The firm has experienced annual revenue growth of over 45% in every year of operation and anticipates that the firm will again double over the next two years. We are looking for a driven Billing Clerk to manage the billing, retainer and accounts receivable processes.

The successful candidate will have prior experience in a professional services firm, strong attention to detail and organizational skills, strong communication skills, decisiveness, and analytical/problem-solving skills. The successful candidate must be self-motivating and self-directed to achieve their professional goals and the firm’s goals.

Responsibilities

The Billing Clerk is responsible for managing the firm’s billing process, retainer process, and accounts receivable collections to ensure that the firm always has sufficient cash to meet cash requirements and to ensure the legal team is only working for paying clients.

The Billing Clerk’s responsibilities include the following: preparing, reviewing and revising pre-bills or work in process reports, preparing invoices and emailing them to clients, managing and reducing accounts receivable, managing billing questions and concerns from clients, managing and collecting retainers, taking client payments in the form of credit card, wire, electronic funds transfer, email money transfer, cheque, or cash, checking online banking statements daily for bad or unauthorized charges, managing the legal team’s withdrawal process and write-offs based on the firm's collection procedure, letting the legal team know when withdrawal needs to happen and making sure it gets done, and working with clients on payment plans where necessary.

Requirements

Knowledge:

Has knowledge of billing, retainer and accounts receivable processes in legal and/or other professional services organizations. Previous experience with billing and accounts receivable using PCLaw would be a significant asset.

Skills and Abilities:

Can manage and execute firm billing, other accounting and data entry duties, and accounts receivable management. Can organize work, establish priorities and maintain good interpersonal relations and communications with lawyers, agents and support staff.

Education:

Graduation from a recognized college or university with major course work in accounting, business administration, finance, or comparable work experience in the role of a billing clerk in a law firm or other professional services firm.

To Apply

Send a cover letter and resume in pdf format to Christopher Heer with a subject line of “Billing Clerk:” followed by your first name spelled backwards so we know you’re really paying attention.

Hiring Contact

Christopher Heer
Phone: 416-546-7303
Fax: 416-352-5709
Email: [email protected]

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