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Current Opportunity: Law Firm Administrator

Are you entrepreneurial, organized and great at business administration? Are you looking to be a vital member of a tight-knit team? Do you want your daily work to really make a difference to the success of a firm? Look no further--we have the opportuntity for you!

Heer Law is a fast-growing boutique intellectual property law firm located in downtown Toronto. We are looking for an ambitious and driven Law Firm Administrator to manage the business functions as well as the overall administration and operations of the law firm. This includes financial management, human resources, facilities, information technology, and purchasing/vendor relations.

The firm has experienced annual revenue growth of over 45% in every year of operation and anticipates that the firm will again double over the next two years. The successful candidate must enjoy the challenge of continuously redeveloping the firm's operations to keep up with the firm's growth.

The successful candidate will have prior experience in a professional services firm, strong communication skills, decisiveness, and analytical/problem-solving skills. The successful candidate must be self-motivating and self-directed to achieve their professional goals and the firm’s goals. This position will provide the successful candidate with a unique opportunity to accelerate their professional growth.


The Law Firm Administrator manages the business functions as well as the overall administration and operations of the law firm and reports to the owner in regularly scheduled management meetings. The Law Firm Administrator assumes general responsibility for financial planning and controls, personnel management and administration, information technology, and facilities management. The Law Firm Administrator identifies and plans for the changing needs of the organization, shares responsibility with the owner for strategic planning, practice management and marketing, and contributes to cost-effective management throughout the organization.

Whether directly or through a management team, the law firm administrator will be responsible for most of the following:

Systems Management:

Including systems analysis, operational audits, cost/benefit analyses, computer systems design, systems development, records management, library/information management, office automation, document construction systems, information storage and retrieval, telecommunications, legal practice systems and other systems management functions.

Facilities Management:

Including space planning and design, purchasing, inventory control, records storage, reception/switchboard services, telecommunications, mail, courier and other facilities management functions.

Operations Management:

Including strategic and tactical planning, business development, risk management, quality control, organizational development, firm planning processes and other general management functions.

Human Resource Management:

Including recruiting, selection, training and development, performance evaluation, salary administration, employee relations, motivation, counseling, disciplining, discharging, benefits administration, personnel data systems, job design, resource allocation and other human resource management functions for the legal, agent and support staff.

Financial Management:

Including planning, forecasting, budgeting, variance analysis, profitability analysis, financial reporting, general ledger accounting, billing and collections, cash flow control, banking relationships, tax reporting, trust accounting, payroll, and other financial management functions.

As a member of the organization’s management team, the law firm administrator will also manage and/or contribute significantly to the following:

Practice Management:

Including lawyer recruiting, lawyer training and development, legal assistant supervision, work product quality control, professional standards, substantive practice systems and other practice management functions.


Including management of client profitability analysis, forecasting of business opportunities, planning client development, marketing legal services and enhancing the firm’s visibility and image in the desired markets.



Has knowledge of legal and/or other professional service organizations, and has experience managing business operations such as human resources, technology, facilities, finance and marketing.

Skills and Abilities:

Can identify and analyze complex issues and problems in management areas, and recommend and implement solutions. Can manage office functions economically and efficiently, organize work, establish priorities and maintain good interpersonal relations and communications with lawyers, agents and support staff. Displays excellent supervisory and leadership skills. Demonstrates willingness and ability to delegate.


Graduation from a recognized college or university with major course work in business administration or management, finance, or human resources, or comparable work experience. MBA, CPA, and/or professional certifications an asset.

To Apply

Send a cover letter and resume in pdf format to Christopher Heer with a subject line of “Law Firm Administrator:” followed by your name spelled backwards, in the order of last name first so we know you’re really paying attention.

Hiring Contact

Christopher Heer
Phone: 416-546-7303
Fax: 416-352-5709
Email: [email protected]

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